Email Writing Tips Number 2 – Pyramid Logic

What’s your point? Before you begin, and again before you press SEND, make sure to ask yourself this question. If you don’t, then your readers will surely be asking it. With ‘pyramid’ logic, you must build your message or pyramid from the top down, starting with your main point. If your message is a Request, then start with your request: Could you help me finish the sales projections?; if your message is an Announcement, then start by announcing: This is to announce a department planning meeting on Monday at 9:00 am. The base of your pyramid (reasons, details, deadlines, etc.) should be built or delivered last—not first. A word of caution: beware of busy and/or high-ranking readers: they tend to delete non-pyramid communication when they don’t quickly catch your point.